Faculty Handbook - Section 6

Section VI: COLLEGE STANDING COMMITTEES

 

A.   POLICY COUNCIL

Charge/Responsibilities

The College Policy Council (PC) is charged with  the following:

  • Initiating and/or approving College policies and changes thereto
  • Reviewing, maintaining, and proposing  changes to the CBE Policies and Procedures handbook (which includes the Colleges unit evaluation plan) as needed and to ensure that it is consistent with the  faculty CBA, AACSB accreditation standards, and University policies and procedures
  • Participating, when timing warrants, in setting the agenda for meetings of the College faculty
  • Serving as an advisory board to the Dean on matters pertaining to budgeting and planning
  • Proactively seeking student input and feedback (via interaction with club leaders) on policy matters that are relevant to student interests.

‚ÄčMembership

The College Policy Council is comprised of the following:

  • The Dean (voting, chair of PC)
  • The Associate Dean (voting)
  • Department Chairs (voting)
  • Members of the Faculty Governance Committee (FGC) which includes one faculty member elected at large from each Department of the College (voting)
  • One College staff person other than the CBE Operations Manager [voting), elected at large by College staff (The Operations Manager may vote in the election.)
  • The Director of CBE Programs in Poulsbo (voting)
  • The Director of the CBE Graduate Programs (voting)
  • The following parties, attend when needed to facilitate information flow or participate in relevant  discussions:
    • The College's University Planning and Resources Council UPRC) Representative (nonvoting unless also serving in one of the voting roles listed here)
    • A Faculty Senator from the College, with priority given to tenured or tenure-track senators (nonvoting unless also serving in one of the voting  roles listed here)
  • PC may, with a two-thirds vote, additionally augment its membership by adding such CBE program directors that in its judgment should be accorded membership in PC. PC will determine the voting status of such members.

 

Meeting Practices and Other Information

  • Minutes shall be taken and maintained by the Operations Manager.
  • PC shall normally meet every two weeks during the academic year.
  • PC meetings are 90 minutes.
  • PC meeting agendas are set and structured as follows, and should be circulated at least 24 hours in advance:
    • 40-50 minutes for agenda changes; informational updates from Dean, Associate Dean, CBE Senator, or UPRC rep; and agenda items brought forth by the Dean and Department Chairs (set by Dean)
    • 30 minutes for agenda items brought forth by the FGC (set by FGC)
    • 10 minutes of unscheduled time (to be used at PCs discretion)
  • PC meetings are open to all members of the CBE.
  • The PC may not vote on issues in the same meeting in which the issue is initially presented, unless the PC votes by a two-thirds majority that such a vote is acceptable.
  • The PC determines its own procedures other than those specified here.

 

B.   FACULTY GOVERNANCE COMMITTEE

Charge/Responsibilities

The Faculty Governance Committee (FGC) is charged with representing the CBE faculty. Members of FGC consult with and respond to CBE faculty to ensure all issues of concern to CBE faculty are surfaced and brought to Policy Council (PC) for consideration and possible action. The FGC sets and manages a portion (30 minutes) of the biweekly PC meeting. At times, the FGC carries out governance-related tasks (e.g., review of certain Faculty Handbook sections) upon the request of the Dean or PC. In addition, the FGC appoints members to university bodies whose membership criteria mandate that there be college-appointed representatives, and it makes efforts to identify and endorse CBE faculty representatives for all university bodies where the opportunity for CBE representation exists.

Membership and Meeting Practices

The FGC is composed of the elected representatives of the five departments to Policy Council. The chair is elected by the committee and is the CBE representative for any university-wide meetings of college faculty governance committee leaders. FGC meeting minutes are maintained and available to CBE faculty.

The FGC meets every other week during the academic year, generally at the same time as the Dean and Chairs meeting. These are intended to be open meetings where any faculty can bring concerns to the FGC.

 

C.   DEAN AND CHAIRS COMMITTEE (DAC)

Charges/Responsibilities

The DAC is an advisory group for the Dean, Associate Dean, Department Chairs, Graduate Program Director (as needed) and Poulsbo Program Director (as needed).  This group may act informally to discuss matters that members bring to the group’s attention.  More formal matters or those matters needing faculty input and/or decision making will be forwarded from the DAC to the Policy Council and/or the Faculty Governance Committee.  When matters are brought to the DAC that are solely within the Dean’s responsibilities, as stated in the CBA, the DAC members may serve in an advisory capacity.  In line with the Dean and Chair’s responsibilities outlined in the CBA topics may include implementation of university strategy, management of operations, budgets and scheduling, among other topics.

Because of its advisory role, minutes of the DAC are not kept.  However, the topics discussed (except those having to do with confidential personnel issues) are posted in the college newsletter. 

Membership and Meeting Practices

The committee includes the Dean, Associate Dean, Department Chairs, Graduate Program Director (when needed) and Poulsbo Program Director (as needed).

The DAC will normally meet on the Wednesday mornings when the Faculty Governance Committee is meeting. 

 

D.   FACULTY REVIEW COMMITTEE

Charges/Responsibilities

The Faculty Review Committee shall be responsible for reviewing performance evaluations of all faculty being considered for tenure, promotion, or who are undergoing post-tenure review. The Committee shall make recommendations to the Dean concerning any personnel action affecting the career progress of faculty members in the College of Business and Economics.  

Membership and Meeting Practices

The Faculty Review Committee shall be comprised of one tenured faculty member from each department elected by voting faculty of that department.  

If a member of the Faculty Review Committee is being considered for either promotion or tenure, that Committee member shall recuse himself/herself and the appropriate department shall appoint a replacement for that Promotion and Tenure cycle.

If a member of the Faculty Review Committee is being reviewed for any other personnel action, that Committee member shall recuse himself/herself for his or her particular evaluation but shall participate in all other  Committee work. The appropriate department shall appoint a replacement for this purpose. 

The committee meets during the fall and spring review cycles (four times a year) and on an ad-hoc basis to discuss relevant issues.

 

E.   ASSURANCE OF LEARNING COMMITTEE

Charge/Responsibilities

The purpose of the Assurance of Learning Committee is to oversee a comprehensive program of assurance of learning, including (but not limited to) relevant learning goals and objectives, timely and appropriate assessment tools and a process for recommending/implementing programmatic changes.  Members of the Assurance of Learning Committee will communicate among themselves and departmental faculty members as well as with the Chair of their Department or Program.  The goal of the Assurance of Learning Committee is to maintain an atmosphere of continuous improvement in which CBE students meet high, relevant, and meaningful learning goals and objectives.

Membership and Meeting Practices 

The Assurance of Learning Committee consists of the Associate Dean of the College of Business and Economics (who serves as Chair), a representative from each of the departments appointed by the Chair of each department, and a representative of the graduate programs who may be either the Director of Graduate Programs in CBE or his/her designee.    

The Assurance of Learning Committee meets as needed, with at least one meeting per quarter.

 

 

F.   COLLOQUIUM COMMITTEE

Charge/Responsibilities

The CBE Colloquium Committee is charged with fostering the exchange of ideas and the encouragement of research and scholarly activities by providing a forum for presentations and discussion. The principal work of the Committee is to facilitate external and internal scholarly presentations.

Membership Practices

The committee consists of three to five volunteer faculty representatives.  

The committee meets as needed.  Meeting notes shall be taken and submitted to Policy Council for informational and record-keeping purposes.  This committee is a subcommittee of the CBE Policy Council and shall submit reports of its activities to Policy Council upon request.

 

G.   CURRICULUM COMMITTEE

Charge /Responsibilities

The Curriculum Committee reviews proposals for new curriculum in the college.  

The committee receives completed curriculum change proposals from the Department Manager, including new course or program proposals, proposals for changes in majors or concentrations, program discontinuation, course numbers, and course description via a centralized e-form function managed by the CBE Operations Manager.  The forms are then sent to the Chair of the Curriculum Committee who notifies Curriculum Committee members of upcoming meetings.  Curricular actions taken by the committee are forwarded to the College’s Operations Manager who attaches the appropriate meeting minutes prior to the changes going to ACC for approval.

Membership and Meeting Practices

The Curriculum Committee is comprised of one representative from each of the academic departments elected by the voting faculty of the department.  The term of office is two years, with two of the members elected each year.  The Committee selects a chair at the beginning of each academic year. A staff member from the Dean’s office takes minutes and coordinates department proposals.

Other Information

The faculty of CBE are responsible for curriculum. Faculty within a department, including the appropriate Department Chair, will initiate periodic reviews of their curriculum to insure that it is current and best meets the learning goals and objectives of the College and the program of study.

 

H.   ACADEMIC TECHNOLOGY COMMITTEE

Charge/Responsibilities

The CBE Academic Technology Committee is charged with promoting the use of computing and media technologies for instructional purposes for the college.  The committee shall:

  • Plan for future needs for computing and media services and facilities of the college.
  • Coordinate computing and media activities within the college, including local networks and specialized data bases.
  • Advise Policy Council regarding Academic Technology, budget requests, and priorities.
  • Review annually the effectiveness of campus wide academic technology services.
  • Recommend plans for the operation of university wide facilities, computer labs, campus networks, maintenance support.
  • Perform other duties as determined by the college.

Membership and Meeting Practices

The committee consists of the CBE Information Technology Manager and one volunteer faculty representative from each CBE department. Each department is responsible for making its own faculty representation decisions. The CBE IT Manager will chair the committee. 

The committee shall meet at least once per quarter. Meeting notes shall be taken and submitted to Policy Council for informational and record-keeping purposes. 

Other Information

The CBE Academic Technology Committee is a subcommittee of the CBE Policy Council and shall submit reports on its activities to Policy Council upon request. It shall also report to the Academic Technology Committee (ATC; a subcommittee of the Faculty Senate) the following information:

  • Informal items related to actions specific to CBE regarding academic technology
  • New proposals related to university wide systems and/or services for ACC review

 

I.   MBA PROGRAM COMMITTEE

Charge and Responsibilities

The MBA Committee serves as steward of the academic policies and curriculum issues for the MBA Program in a manner consistent with broad guidelines established by both the College of Business and Economics and the Western Washington University Graduate School.  

Membership and Meeting Practices

Faculty membership includes at least one representative from each CBE academic department.  In some cases, a department may have multiple representatives when that department includes multiple and diverse academic subjects.  Members of the MBA Operations Team including the MBA Director serve as ex officio non-voting members. The MBA Director will chair the committee and may cast a tie-breaking vote. The committee typically meets three or four times per quarter.

 

J.   SCHOLARSHIP COMMITTEE

Charge and Responsibilities

The committee is responsible for reviewing applicants against the criteria for each scholarship, and coordinating with departments and others in the college whenever necessary. The committee chair works closely with the CBE Pre-Major advisor and the WWU Foundation to ensure that the committee has complete and accurate information on scholarship amounts and donor requirements.   The committee is charged with assuring an orderly process for selecting scholarship recipients, and makes its recommendations to the dean. 

Membership and Meeting Practices

The Scholarship Committee includes one member appointed by each department in the college and typically meets in late spring to finalize recipients.  The members of the committee elect the chair.